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payment cycle, the risk of acceptance of short deliveries as full deliveries in the receiving of goods function, can best be mitigated by the following control:a.A goods received clerk checks the quantity and description of goods delivered against the purchase order and customer delivery note.b.Have a separate designated goods received section which is physically secured and access controlled.c.A goods received clerk signs the supplier delivery note.d.Perform a superficial test of the condition of the goods delivered, for example broken content.

Question

payment cycle, the risk of acceptance of short deliveries as full deliveries in the receiving of goods function, can best be mitigated by the following control:a.A goods received clerk checks the quantity and description of goods delivered against the purchase order and customer delivery note.b.Have a separate designated goods received section which is physically secured and access controlled.c.A goods received clerk signs the supplier delivery note.d.Perform a superficial test of the condition of the goods delivered, for example broken content.

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Solution

The best control to mitigate the risk of accepting short deliveries as full deliveries in the receiving of goods function in a payment cycle is option a. A goods received clerk checks the quantity and description of goods delivered against the purchase order and customer delivery note.

Here's why:

  1. This control ensures that the quantity of goods delivered matches the quantity stated in the purchase order. If there is a discrepancy, it can be identified immediately upon delivery.

  2. Checking the description of goods against the purchase order and delivery note also ensures that the correct items have been delivered. If the wrong items are delivered, this can also be identified immediately.

  3. This control is proactive and allows for immediate action to be taken in the event of a discrepancy. This could include refusing the delivery, contacting the supplier to resolve the issue, or adjusting the payment to reflect the actual quantity received.

The other options (b, c, and d) are also important controls, but they do not directly address the risk of accepting short deliveries as full deliveries. They are more related to the security and condition of the goods delivered, rather than the quantity and description of the goods.

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