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When the original budget amount for variable cost items based on planned activity is adjusted (flexing the budget), a budget (allowance/variance) is calculated. It is based on actual activity for the period, to compare actual costs incurred with costs expected to be incurred at the actual level of activity that was achieved.

Question

When the original budget amount for variable cost items based on planned activity is adjusted (flexing the budget), a budget (allowance/variance) is calculated. It is based on actual activity for the period, to compare actual costs incurred with costs expected to be incurred at the actual level of activity that was achieved.

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Solution

When the original budget amount for variable cost items based on planned activity is adjusted, this process is known as flexing the budget. The purpose of flexing a budget is to allow for a more accurate comparison between the budgeted and actual performance of a business.

Here are the steps involved in this process:

  1. Identify the variable costs: Variable costs are those that change in direct proportion to the level of activity or volume. Examples include raw materials, direct labor costs, and other expenses that increase as production volume increases.

  2. Determine the planned activity level: This is the level of activity that was initially expected and used to create the original budget.

  3. Adjust the budget: Based on the actual activity level, adjust the budget for variable costs. This is done by calculating what the variable costs should have been, given the actual level of activity.

  4. Calculate the budget variance: This is the difference between the actual costs incurred and the flexed budget. If the actual costs are higher than the flexed budget, this results in an unfavorable variance. If the actual costs are lower, this results in a favorable variance.

  5. Analyze and interpret the variance: The variance analysis helps in understanding the performance of the business. If there's a significant variance, it's important to understand why it occurred and take necessary actions.

So, in summary, when the original budget amount for variable cost items based on planned activity is adjusted, a budget variance is calculated. It is based on actual activity for the period, to compare actual costs incurred with costs expected to be incurred at the actual level of activity that was achieved.

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