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The Outdoors Students Association (OSA) is a group of students from different localuniversities who are very passionate about outdoor recreational activities which are organisedregularly throughout the year. OSA specialises in organising and managing Hiking, Camping,Windsurfing and Rock-climbing trips for students (nature enthusiasts). Trips are run on aregular monthly basis, and each month, instructors (coaches) volunteer to lead the plannedtrips to ensure everything runs smoothly and safely whilst still ensuring participants gainlearning and enjoyment from the outdoors experience.The “Student Leaders” team of the OSA have been organising the outdoor trips informally formany years and are now looking to make it more formal and organised, which will be auditableand overseen by the Student Affairs Committee. They have agreed on a set of policies andguidelines, and to ensure that the processes work properly, they have decided to commissiona new digital system – OutdoorStudents.The Student Leaders want the OutdoorStudents system to automate the process of assigninginstructors, so that volunteers can have advance notice of when they are participating in a trip,where the trip will be held, and the role that they will play there (lead Instructor or AssistantInstructor etc...). This will combine calendaring and scheduling with a mechanism for advancenotice of unavailability and messaging to find a substitute instructor. The OutdoorStudentssystem will have a central secure database and will be accessible through the web and mobiledevices by the Student Leaders, Student Affairs Committee, participants and the volunteers.OutdoorStudents needs to maintain information about the volunteers, including whether theyhave had training in their specialty outdoor activity, have qualifications or licenses (if needed)for leading trips, and have a current first aid certificate. Of course, it also needs to keep trackof the various trips to be run throughout the year.OutdoorStudents should send out text messages a week before a planned trip, and remindermessages the day before and the morning of the trip. Ideally it should enable a call on a GPSsystem (such as Google Maps) to show where the start point gathering is being held and howto get there. If a scheduled Instructor is unavailable for a trip, she or he will be able to send anotification to OutdoorStudents, which will then call on remaining volunteers to assign asubstitute.3a) List the stakeholders for the proposed OutdoorStudents system, and in each caseexplain what their interest in the system is.b) List and briefly describe the functional requirements for the system as identified in thedescription.c) Using the FURPS+ categories, identify and briefly describe several non-functionalrequirements for OutdoorStudents. Address all of the categories (URPS+): if youconsider that any of them are irrelevant, explain why.

Question

The Outdoors Students Association (OSA) is a group of students from different localuniversities who are very passionate about outdoor recreational activities which are organisedregularly throughout the year. OSA specialises in organising and managing Hiking, Camping,Windsurfing and Rock-climbing trips for students (nature enthusiasts). Trips are run on aregular monthly basis, and each month, instructors (coaches) volunteer to lead the plannedtrips to ensure everything runs smoothly and safely whilst still ensuring participants gainlearning and enjoyment from the outdoors experience.The “Student Leaders” team of the OSA have been organising the outdoor trips informally formany years and are now looking to make it more formal and organised, which will be auditableand overseen by the Student Affairs Committee. They have agreed on a set of policies andguidelines, and to ensure that the processes work properly, they have decided to commissiona new digital system – OutdoorStudents.The Student Leaders want the OutdoorStudents system to automate the process of assigninginstructors, so that volunteers can have advance notice of when they are participating in a trip,where the trip will be held, and the role that they will play there (lead Instructor or AssistantInstructor etc...). This will combine calendaring and scheduling with a mechanism for advancenotice of unavailability and messaging to find a substitute instructor. The OutdoorStudentssystem will have a central secure database and will be accessible through the web and mobiledevices by the Student Leaders, Student Affairs Committee, participants and the volunteers.OutdoorStudents needs to maintain information about the volunteers, including whether theyhave had training in their specialty outdoor activity, have qualifications or licenses (if needed)for leading trips, and have a current first aid certificate. Of course, it also needs to keep trackof the various trips to be run throughout the year.OutdoorStudents should send out text messages a week before a planned trip, and remindermessages the day before and the morning of the trip. Ideally it should enable a call on a GPSsystem (such as Google Maps) to show where the start point gathering is being held and howto get there. If a scheduled Instructor is unavailable for a trip, she or he will be able to send anotification to OutdoorStudents, which will then call on remaining volunteers to assign asubstitute.3a) List the stakeholders for the proposed OutdoorStudents system, and in each caseexplain what their interest in the system is.b) List and briefly describe the functional requirements for the system as identified in thedescription.c) Using the FURPS+ categories, identify and briefly describe several non-functionalrequirements for OutdoorStudents. Address all of the categories (URPS+): if youconsider that any of them are irrelevant, explain why.

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Solution

a) Stakeholders for the proposed OutdoorStudents system:

  1. Student Leaders: They are interested in the system as it will automate the process of assigning instructors, making the organization of trips more formal and organized.
  2. Student Affairs Committee: They will oversee the system and ensure it is auditable, thus they are interested in its functionality and reliability.
  3. Participants: They are the students who will be going on the trips. They are interested in the system as it will provide them with information about the trips.
  4. Volunteers/Instructors: They will use the system to know when and where they are participating in a trip, and what role they will play. They are interested in the system as it will provide them with advance notice and a mechanism for unavailability and substitution.

b) Functional requirements for the system:

  1. The system should automate the process of assigning instructors to trips.
  2. The system should maintain a calendar and schedule of trips.
  3. The system should maintain information about the volunteers, including their training, qualifications, licenses, and first aid certification.
  4. The system should send out text messages a week before a planned trip, and reminder messages the day before and the morning of the trip.
  5. The system should enable a call on a GPS system to show where the start point gathering is being held and how to get there.
  6. The system should allow an instructor to send a notification if they are unavailable for a trip, and then assign a substitute.

c) Non-functional requirements for OutdoorStudents (FURPS+):

  • Functionality: The system should accurately maintain and display information about trips and volunteers. It should also accurately assign instructors to trips and send out reminders.
  • Usability: The system should be user-friendly and accessible through the web and mobile devices.
  • Reliability: The system should be reliable and always available for use. It should also accurately send out reminders and notifications.
  • Performance: The system should be able to handle multiple users at the same time without slowing down or crashing.
  • Supportability: The system should be easy to maintain and update.
  • Design constraints: The system should be designed to be accessible through the web and mobile devices.
  • Implementation constraints: The system should be implemented using secure and reliable technology.
  • Interface constraints: The system should have a user-friendly interface.
  • Physical constraints: The system should be able to send out text messages and enable a call on a GPS system.

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