What is the purpose of the Close phase in project management?To close out all project tasks during the Execute phaseTo complete assigned project tasks and monitor the project activitiesTo ensure the goals or objectives are agreed upon, establish scope, define the initial plan, and assign tasks to the project teamTo ensure the project team understands that the project is finished, complete documentation, spend time reflecting on the experience, and celebrate success

A project is a temporary endeavour, so it has a beginning and also an end. We have seen thephases of the project life cycle, called the ‘project management process groups’. Every process group has a particular objective. But what is the aim of the project closure? Doesn’t the project end after finishing the work and handing out the outcome? Of course no. During the last phase of the project life cycle, meaning the project closure, everything should be detailed to measure if the project went as planned and if the outcome is done as required by the customer. We are going to define the important steps for a successful closing phase. What is the objective? Project closure activities ensure the recording project documents, archiving in organizational process assets, making final payments, releasing resources and completing the project. Every project teaches lessons to the organization whether it’s a successor is a failure. So even after a project finishes, the documentation of this project is going to help complete the coming projects successfully. Project Closure Step #1: Confirm work is done as per the requirements Once the project is closing, all deliverables of the project must have been completed and delivered to the customer. You should also take formal acceptance of the customer for the completed work. Project Closure Step #2: Complete procurement closure Since the project is closing, you should complete any remaining payments that need to be made to the suppliers or partners. The procurement steps are also completed. Project Closure Step #3: Gain formal acceptance Formal acceptance of the project and project deliverables are taken from the customer. Usually, the customer presents a written document, it can be an email or a signed off document, which states that the project has been completed and they accept the outputs of the project. Project Closure Step #4: Complete final performance reporting The final performance of the project is calculated and recorded. These include cost performance, schedule performance, quality performance etc. For instance, whether the project has been completed under budget or if it could not be completed, how much did the project exceeded the planned budget? Project Closure Step #5: Index and archive records Collected documents are finalized. Final versions of the project management plans and all necessary documents about the project are archived in the company records. Project Closure Step #6: Update lessons learned Lessons learned are collected and gathered from all stakeholders. Lessons learned documentation is stored in the organizational process assets of the company. Step #7: Hand-off completed product Once the project is completed, the product of the project is handed over for the use of the end customer. The handover may need a predetermined period of assistance or some documents describing how to use or how to operate with the product. Step #8: Release the resources After the project is completed successfully, all assignments of the project resources are closed, lessons learned inputs from the project resources are collected and then these resources are released respectively. As you see, the project closure is also as important as the other phases, so you must consider these activities for better outcomes in your next projects

What happens during a project closing? Select all that apply.1 pointThe team obtains formal recognition from key stakeholders that the project is complete.The project manager and team confirms all project tasks are complete.The customer identifies new deliverables and ongoing task work.The team executes remaining project management processes, such as procedural or administrative work.

When a project manager is closing out a project, all of the following are critical tasks to conduct, EXCEPT:Celebrate success with the project team.Address final change requests from the client.Conduct a lessons learned session with the project team.Complete documentation and archive files.

Select the best answer.In the second part of the Control phase, the team focuses on closing the project. This includes... forming, storming, norming, and performing. collecting data from key points in the process, developing a Control Plan, and creating a reaction and re-evaluation strategy to ensure the Control Plan is current. completing the documentation, handing the project off to the process owner, and leveraging the lessons learned across the organization. the compensation action, corrective action, and prevention.

Consider the following project closing scenario: The project manager does a final review of tasks and deliverables to ensure they are complete. They make sure there is written proof from stakeholders documenting that they are happy with the outcome. The project manager leads a meeting with the team to document what went well, what could be improved, and overall lessons learned. Finally, the team is disbanded, and the project manager thanks them for their work. What step of the project closing phase is the project manager missing?1 pointReview all contracts and documentationConduct a formal retrospective with the project teamEnsure the project has satisfied its deliverables, goals, and desired outcomesDocument acceptance of the project outcome